What are the Five Types of Office Equipment?

Office equipment can be a great way to make your office more efficient and productive. By understanding the different types of office equipment, you can choose the right products for your needs. In this article, we are going to explore 5 main types of office accesoires and equipment that play a vital role. So, if you find the topic interesting we invite you to read the article till the end.  

Office Equipment Meaning

Office equipment refers to the various devices that are used in a workplace to enable employees to carry out their duties effectively and efficiently. This can include items such as computers, printers, photocopiers, scanners, and fax machines. In recent years, there has been a shift towards more sophisticated and hi-tech office equipment as businesses strive to remain competitive in an increasingly globalized marketplace. As a result, office equipment has become an essential part of any modern business.

The Five Types of Basic Office Equipment

Any office, big or small, needs certain types of equipment in order to function properly. By knowing the five types of office equipment, you can be sure to have everything you need to keep your office running smoothly.

computer desk in the office

The Importance of Office Equipment for Your Business

In today's business world, office equipment is more important than ever. With the rise of technology, many businesses have turned to digital methods of communication and storage. However, there are still many advantages to using traditional office equipment. Below is a list of office equipment that is still important in today’s business world.


Computers are one of the most important pieces of office equipment. They can perform a wide variety of tasks, from keeping track of inventory to managing payroll.

When choosing a computer for your business, it’s important to select one that will be able to handle the specific needs of your company.

There are five different types of computers that are commonly used in businesses.
Here's a quick rundown of the five different types of computers.

Mainframe computers. These are the big boys of the computer world. They're typically used by large organizations for things like transaction processing and data storage.

Minicomputers. As the name suggests, minicomputers are smaller than mainframes. They're usually used by small- to medium-sized businesses for things like file and print servers.

Microcomputers. Microcomputers are the most common type of computer. They include things like desktop PCs, laptops, and tablets.

Wearable computers. Wearable computers are just what they sound like. They're computers that you wear, like a smartwatch or fitness tracker.

Embedded computers. They are tiny computers that are embedded in larger devices, like cars, TVs, and appliances.


Printers are one of the most essential pieces of office equipment. They come in many different types and styles, from small desktop printers to large industrial models. Here are five of the most common types of printers used in offices.

The first type of printer we will be discussing is the inkjet printer. Inkjet printers are the most common type of printers used in homes and small offices. They are relatively inexpensive to purchase and their cartridges are also reasonably priced. However, they are not the fastest type of printer and their print quality is not as high as some of the other types of printers on this list.

The second type of printer is the laser printer. Laser printers are much faster than inkjet printers and their print quality is also much higher.

However, they are more expensive to purchase and their cartridges are also more expensive. They are fast, reliable, and produce high-quality output. They are ideal for printing large volumes of text and graphics-heavy documents.

The third type of printer is the solid ink printer. Solid ink printers are similar to laser printers in terms of print quality and speed. However, they are even more expensive to purchase.

The fourth type of printer is the dot matrix printer and the last one on our list is the LED printer. LED printers use light-emitting diodes to create images, and they offer a number of advantages over other types of printers.

Fax Machine

A fax machine is an important tool in the business world. It is a machine that sends and receives documents electronically. There are many different types of fax machines, each with its own unique features.

There are five main types of fax machines: thermal, laser, inkjet, all-in-one, and multi-function. Each type has its own set of advantages and disadvantages, so it's important to choose the right one for your needs.

Thermal fax machines are the most common type. They use heat to transfer images onto paper, and they're known for being fast and efficient. However, they can be quite expensive, and the quality of the images isn't always great.

the fax machine in the office, on a table with flowers in a vase

Laser fax machines are a step up from thermal fax machines in terms of image quality.

They use a laser to transfer images onto paper, and they're known for being very reliable.

However, they can be quite expensive, and they're not as fast as thermal fax machines.

Inkjet fax machines are the most affordable type of fax machine. They use inkjet technology to transfer images onto paper, and they're known for being very easy to use.

However, the quality of the images isn't always great, and they're not as fast as thermal or laser fax machines.

The all-in-one fax machine. This type of fax machine can both send and receive documents. It is the most common type of fax machine found in small businesses.

A multi-function fax machine is a great tool for any business. It can send and receive faxes, make copies, and even scan documents.


Scanners come in a variety of shapes and sizes, and they can be used for a variety of purposes. Here are the five different types of scanners. Handheld scanners are small, portable devices that can be used to scan documents, photos, and other small items. These scanners are ideal for use in small office spaces or on the go. Flatbed scanners are the most common type of scanner. They are typically used for scanning documents, photos, and other two-dimensional objects.

Drum scanners are used for scanning high-quality images. They are often used in the graphic design and printing industry. Sheet-fed scanners are used for  scanning documents and other two-dimensional objects. They are often used in office settings. 3D scanners are used for scanning three-dimensional objects in manufacturing and engineering.

Office Supplies

As a business owner, you know that having the right office supplies is important. Not only do they help you stay organized and productive, but they also send a message to your clients and employees that you're serious about your business. Office supplies might not seem like a big deal, but they can actually have a significant impact on your business. From pens and paper to staplers and scissors, office supplies are essential for keeping your business running smoothly. Not only do they help you complete everyday tasks, but they can also boost your productivity and efficiency.

office supplies

Here are just a few reasons why office supplies are so important. While it might be tempting to skimp on office supplies in an effort to save money, doing so can actually end up costing you more in the long run. Poor-quality pens, for example, are more likely to leak or run out of ink quickly, while flimsy paper is more likely to jam in your printer.

In other words, cheap office supplies can quickly become a false economy. Investing in high-quality office supplies may cost a little more upfront, but it will pay off in the long run in terms of both productivity and morale.

Your employees will appreciate being given the tools they need to do their job properly, and this will help to create a positive and productive working environment.

Final Thoughts

The takeaway from all of this is that there is a variety of office equipment out there, and each type has its own specific purpose.

When setting up an office, it’s important to consider what types of activities will be taking place there and what types of equipment will be needed to support those activities.

With the right mix of office equipment, you’ll be well on your way to having a productive and efficient workspace. We believe we could navigate you through the main types of equipment that each business owner needs to have.

Commonly Asked Questions

What equipment is used in a modern office?

Computers, printers, scanners, photocopiers, and fax machines are all commonly used pieces of equipment in modern offices.

What are the most ergonomic office machines?

The most ergonomic office machines are those that are designed to minimize the risk of injury to the user and to improve work efficiency. Some of the most common ergonomic office machines include adjustable desks, chairs, and keyboards.

Author - Aleksandra Djurdjevic
Aleksandra Djurdjevic          

Senior Content Creator

Aleksandra Djurdjevic is a senior writer and editor, covering jewelry, accessories, and trends. She’s also works with services, home décor. She has previously worked as ESL teacher for English Tochka. Aleksandra graduated from the Comparative Literature department at the Faculty of Philosophy in Serbia. Aleksandra’s love for the environment, crafts and natural products over the years helps her continue to be a top expert at Wooden Earth.


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